6 Things Companies Need to Do Before Sending a Job to a Headhunter

February 19th, 2016

Toronto Technology Recruiter Gary Hinde
By Gary Hinde, Toronto Technology Recruiter

You have a job vacancy. Someone has either been promoted, moved on or was fired. Now you are faced with filling a void. However, before you hit the speed dial button and send the new job opening to a headhunter, it’s important to get things organized on your end.

The last thing you want to do is fail to understand or communicate the type of candidate you are looking for. Making a hiring mistake is very costly in terms of time, effort, money, lost production, and pressure on other people to pick up the slack. Therefore, you need to know exactly the type of candidate you are looking for and the process you want to follow to get them, BEFORE you contact a headhunter in Toronto to start the search.

What to Do BEFORE Sending a Job to a Headhunter

1. Ideal candidate profile: Who do you want to hire? Which skills do they need to have? How many years of experience? Which soft skills do you want them to have? Answering these types of questions and creating an ideal candidate profile will help you communicate who you are looking to hire.

interview process

2. Establish a hiring timeline: What is your timeline to find, interview, and hire the candidate? Provide headhunters with a timeline to work with.

3. Establish an interview process: How do you envision the interview process playing out? Do you plan to interview 5, 10, 15 candidates? Will you conduct second interviews? How quickly would you like to hold interviews? Who will narrow the list of candidates?

job candidate interview

4. Determine who will be involved: Who is going to be involved in the hiring process from your organization? Who is the main point of contact who will work with the headhunter? Who makes the final hiring decision?

5. Create the job specs and salary range: Having a detailed and well thought out job description is important to attract the right candidates. Send the headhunter a thorough job description and salary range so they can effectively screen candidates who are ideal for the role you want to fill.

6. Must haves: Do you have any must haves or deal breakers that you want to communicate? Are there things you DON’T want candidates to have on their resume?

Figuring out this information before you send a job to a recruiter in Toronto helps them more effectively create a list of potential candidates. Learn more about hiring better by reading:

Starting Salary Basics: What Should I Be Paying a New Hire?

6 Ways to Detect Interview Liars & Avoid a Bad Hiring Decision

5 Proactive Ways Companies Can Improve Recruiter Relations in 2016

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IQ PARTNERS is an Executive Search & Recruitment firm with offices in Toronto and Vancouver. We help companies hire better, hire less & retain more. We have specialist teams of recruiters in Financial Services & Insurance, Marketing Communications & Media, Emerging Tech & Telecom, Consumer Goods & Retail, B2B & Industrial, Technology, Accounting & Finance, HR & Operations and Mining & Engineering. IQ PARTNERS has its head office in Toronto and operates internationally via Aravati Global Search Network. Click here to view current job openings and to register with us.

Gary Hinde

Gary is a Partner and Practice Lead of one of Toronto's most respected team of IT recruiters. He has a strong background in building and managing teams, and specializes in contract and permanent placements within the IT space. With over 15 years of IT Sales and Recruitment experience, Gary is committed to customer service and has a genuine love for working with people and solving business problems.