Our client is a top ranked international law firm located in the financial district. They are looking for an energetic and professional Events Specialist to join their growing team!

Responsibilities:

  • Collaborate with the Business Development team, legal professionals, and stakeholders to conceptualize and execute engaging client events, seminars, receptions, dinners, and special occasions. Provide support for tradeshows, conferences, and sponsorships.
  • Manage events and seminars from inception to completion, handling planning, budgeting, logistics, tracking, creative elements, onsite support, and post-event reporting to ensure seamless execution.
  • Lead virtual and hybrid seminars, coordinating planning meetings, rehearsals, liaising with webcast providers, and offering technical and live webcast support.
  • Oversee the Client Holiday gifting campaign and oversee branded merchandise for the Toronto office through liaising with national and international vendors.
  • Source, negotiate, and maintain strong relationships with suppliers, restaurants, and venues.
  • Assist the Business Development team in managing event invitation lists.
  • Develop and manage event-critical paths, day-of-event schedules, and run sheets.
  • Monitor and track event budgets for assigned events.
  • Analyze data from national events to provide comprehensive year-end event metrics and analysis to Firm Management.
  • Mentor Events co-op students on daily tasks.
  • Assist the Manager, Client Programming & Events with the development and execution of Firm Retreats and National Partners’ Meetings.


Qualifications:

Education/Experience:

  • Bachelor’s degree in business, marketing, or equivalent, or a college diploma with an events focus.
  • Three to five years of corporate event experience in a professional services environment is essential.
Skills/Abilities:
  • Outgoing and personable, capable of maintaining composure under pressure.
  • Flexibility with working hours due to events being held outside of normal hours and occasionally on weekends.
  • Ability to manage multiple deadlines, events, and tasks in a fast-paced environment.
  • Strong client-service orientation, aiming to exceed high expectations.
  • Excellent organizational and logistical skills to ensure event delivery.
  • Proactive, with the ability to prioritize tasks, take ownership, and be accountable.
  • Effective communication skills, both verbal and written, interacting confidently at all organizational levels.
  • Strong negotiation skills for dealing with suppliers/vendors.
  • Creative problem-solving skills and judgment.
  • Proficiency in Excel, PowerPoint, Word, and CMS.

IQ PARTNERS is committed to operating an inclusive, barrier-free recruitment and selection process, and we encourage candidates of every race, gender, age, religion, identity, and experience to apply for this position. We’d be happy to provide accommodation for any candidate that requires assistance due to a disability or medical need. Please contact us at 416-599-4700 or by email at [email protected] to discuss specific accommodations.

Job Title:
Events Specialist

Location:
Toronto, Ontario

Type:
Permanent / Full Time

Job ID:
#512020
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