Job Description

Our client, a global medical consulting agency located in downtown Toronto, are currently growing due to new business and are looking to add a new Project Manager to join their team.

The successful candidate will have experience working in a pharmaceutical or healthcare communications agency and have the ability to multi-task and work in a deadline driven environment. We need someone who can anticipate program requirements, prioritize and consistently meet deadlines as well as understand the needs of building relationships with teammates, clients and vendors.


  • Development of medical communications programs, clinical program consultation and investigator training implementation, advisory meetings and e-learning solutions.

  • Developing client relationships regarding these areas of responsibility.

Medical Communications Program Development and Implementation:

  • Develop drafts of programs and presentations, articulation of key messages, develop physician communications, reports, collateral materials and agendas

  • Work with physicians and clients in development and implementation of accredited and non-accredited e-learning medical education programs, advisory boards, clinical trial results and investigator meetings.

  • Work with teams to ensure smooth and timely program implementation

  • Liaise with physicians and clients as part of program implementation

Meeting Oversight

  • Contribute to the planning and implementation of Advisory Boards, expert panel meetings and other scientific/study-focused meetings

  • Contribute to conduct of investigator/study coordinator meetings

  • Create and oversee development of meeting collateral material

  • Assist with management of faculty speakers/ relationships (build relationships with key physicians, specialists and stakeholders); liaison with key opinion leaders

  • Facilitation of meetings and/or workshops

  • Assist in preparation of meeting reports

Account Management

  • Attend client meetings and prepare drafts of client correspondence, memos, contact reports related to projects

  • Assist with preparing/reviewing budget proposals and financial agreements and oversee fiscal management of accounts

  • Create and track program timelines

New Business Development

  • Assist new business development by doing research, collecting information, creating competitor profiles, etc.

  • Prepare for/participate in new business pitches and creative sessions


  • 3+ years’ experience as a Project Manager in an agency environment

  • 2+ years’ experience working on a healthcare/pharma client

  • PMP Certification

  • Organized and proactive

  • Excellent time management skills and communication skills, including writing and proof reading (in English – French is a definite asset)

  • Able to prioritize and multitask

  • Strong preference for candidates with Diabetes/Metabolic disease experience

  • Professional and dependable with good interpersonal skills

  • Excellent attention to detail with a strong client service ethic and high expectations for quality

  • Exceptional communicator with strong command of English language and above average written and oral communication skills

  • Strong team player who brings a high-energy approach to client service and delivering results

  • This position occasionally requires working evenings and weekends.  It also includes regular international travel

Job Title:
Senior Project Manager
Toronto, Ontario
Job ID:
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