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Executive Assistant to the CEO
Location: Toronto/GTA (Hybrid)
Compensation: $100,000
Location: Toronto/GTA (Hybrid)
Compensation: $100,000
We are representing a growing financial technology company seeking a highly experienced Executive Assistant to the CEO. This hybrid role combines remote work with periodic in-office attendance as required.
The Executive Assistant provides strategic, high-level, and confidential support to the CEO, while also providing periodic support to members of the Executive Leadership Team (ELT). As a trusted business partner, the EA plays a critical role in enabling executive effectiveness by proactively managing priorities, coordinating complex schedules, facilitating executive communications, and supporting key governance and organizational initiatives.
This position is ideal for a seasoned Executive Assistant who thrives in a fast-paced environment, exercises exceptional judgment and discretion, and has extensive experience supporting senior executives and board-level activities.
Key Responsibilities
Executive Support
Required
The Executive Assistant provides strategic, high-level, and confidential support to the CEO, while also providing periodic support to members of the Executive Leadership Team (ELT). As a trusted business partner, the EA plays a critical role in enabling executive effectiveness by proactively managing priorities, coordinating complex schedules, facilitating executive communications, and supporting key governance and organizational initiatives.
This position is ideal for a seasoned Executive Assistant who thrives in a fast-paced environment, exercises exceptional judgment and discretion, and has extensive experience supporting senior executives and board-level activities.
Key Responsibilities
Executive Support
- Provide comprehensive executive support to the CEO, including complex calendar management, meeting coordination, travel planning, and preparation of briefing materials
- Coordinate meetings across multiple time zones and manage competing priorities
- Prepare, review, and process monthly expense reports, ensuring accuracy and compliance with company policies
- Draft, edit, and format executive correspondence, reports, presentations, and other business documents
- Anticipate executive needs, proactively resolve scheduling conflicts, and ensure the CEO is well prepared for meetings and engagements
- Handle highly confidential and sensitive information with the utmost discretion
- Coordinate activities related to quarterly Board of Directors meetings, including preparation of board packages, meeting logistics, and tracking action items
- Support the CEO in maintaining governance documentation and ensuring timely submission of board materials
- Facilitate Executive Leadership Team meetings, including agenda preparation, minute-taking, and follow-up on action items
- Serve as a primary point of contact between the CEO, ELT members, and internal and external stakeholders
- Manage incoming requests and correspondence, ensuring timely responses and appropriate prioritization
- Coordinate travel arrangements, itineraries, and logistics for the CEO and designated executive team members
- Support strategic projects, research initiatives, and special assignments on behalf of senior leadership
- Maintain efficient administrative processes that support executive and organizational effectiveness
- Build and maintain strong relationships across the organization to facilitate effective communication and collaboration
- Represent the Office of the CEO with professionalism, diplomacy, sound judgment, and exceptional service
- Partner with Executive Leadership, Marketing, and People & Culture teams to coordinate meetings, events, and corporate initiatives, including venue selection and logistics management
- Oversee office and premises logistics
Required
- Diploma or Bachelor’s degree in Business Administration, Communications, or a related field
- Minimum 7 years of progressive executive administrative experience
- Minimum 5 years supporting C-suite executives, preferably a CEO or Executive Leadership Team
- Demonstrated experience supporting Boards of Directors and board-level governance activities
- Experience working in complex, fast-paced, and growth-oriented organizations
- Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
- Exceptional organizational, time management, and prioritization skills with meticulous attention to detail
- Strong written and verbal communication skills
- Proven ability to manage highly confidential information with discretion and sound judgment
- Strong problem-solving skills, adaptability, and ability to work independently with minimal direction
- Professional administrative certifications such as CAP or PACE
- Experience supporting organizations in the technology, fintech, or high-growth sectors
- An inclusive culture built around talented and passionate professionals
- An accomplished leadership team with a proven track record of success
- The opportunity to contribute to a rapidly growing organization with global expansion plans
- Competitive compensation and comprehensive benefits
To support a fair and efficient hiring process, we may use AI-assisted tools for tasks such as scheduling, note-taking, candidate communications, and assisting our team with aspects of candidate evaluation. These tools are used to support our recruiters and hiring managers, not replace them. All hiring decisions are made by people, who review and assess candidates using their professional judgment. If you have any questions about how we use AI in our hiring process, we’re happy to discuss.
IQ PARTNERS is committed to operating an inclusive, barrier-free recruitment and selection process, and we encourage candidates of every race, gender, age, religion, identity, and experience to apply for this position. We’d be happy to provide accommodation for any candidate that requires assistance due to a disability or medical need. Please contact us at 416-599-4700 or by email at [email protected] to discuss specific accommodations.
Job Title:
Executive Assistant
Location:
Winnipeg, Manitoba
Type:
Permanent / Full Time
Job ID:
#526166
Apply For This Job
Executive Assistant
Location:
Winnipeg, Manitoba
Type:
Permanent / Full Time
Job ID:
#526166
Share This Opportunity:
Apply For This Job
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