Corporate Legal Assistant

IQ Partners Inc. is working with one of Canada's biggest and brightest law firms, to find a top-notch Legal Assistant with a knack for corporate magic to join their lively Toronto office. If you've got the chops in corporate, securities, financial services, or competition law, we want to hear from you!

As their go-to Assistant, you'll be the heartbeat of the team, handling the daily grind with grace and confidentiality. You'll manage calendars, organize meetings, juggle expenses, plan events, prep presentations, coordinate travel, and more. Building awesome relationships with colleagues and clients will be your superpower.

What You'll Do:

• Calendar Management: Keep our lawyers on track with perfectly managed schedules and pre-meeting briefings.
• Inbox Management: Tackle and triage emails, draft responses, and direct them to the right people.
• Travel Arrangements: Arrange all the travel details, ensuring tickets, itineraries, and documents are ready to roll.
• Client Relations: Coordinate meetings and events, prepare agendas, book rooms, and distribute materials.
• Organization: Maintain paper and digital filing systems.
• Expenses: Manage business expenses and perform reconciliation like a pro.
• Billings: Take charge of docketing and billing.
• Collaboration: Work seamlessly with finance, marketing, and other departments.
• Client Liaison: Communicate with clients about invoices, collections, and reports.

What You Bring:

Education & Experience: College diploma, undergraduate degree, or Legal/Executive Assistant diploma (or equivalent). Five+ years supporting executive/C-suite professionals in a fast-paced environment. Experience in Corporate, Securities, Competition, or Financial Services is a plus!

Skills:

• Expert in calendar management, meeting bookings, and travel scheduling.
• Thrives under pressure and meets tight deadlines in a high-energy setting.
• Highly motivated, adaptable, eager to learn, and professional.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and quick to pick up new tech.
• Exceptional communication and interpersonal skills.
• Stellar organizational and time management abilities.
• Sharp attention to detail with top-notch multitasking skills.
• Excellent search capabilities for emails, archives, and document management.
• Independent and proactive with a can-do attitude.
• Flexibility to work varied hours as needed.

Ready to jump into a dynamic role where no two days are the same? Apply now!