Litigation Assistant- Intellectual Property

Come aboard our client, a top-tier national law firm known for its stellar reputation and boundless opportunities for personal and professional development. They are not just any law firm; they are a dynamic community where your skills will flourish. As part of their team, you'll dive into the exciting world of legal administration, helping to craft litigation documents and support their lawyers in various administrative tasks. 

What You'll Be Doing:

• Assist in the preparation and assembly of litigation and court documents, such as affidavits, notices, motion records, factums, and books of authorities, ensuring accuracy and compliance with legal requirements.
• Liaise with process servers to coordinate the service and filing of court materials, ensuring timely and efficient processing.
• Manage communication with court offices to schedule trial and motions bookings and facilitate related court material filings.
• Draft and edit various correspondence and documents, including memos, letters, emails, reports, presentations, court forms, and court documents, adhering to established precedents and instructions.
• Demonstrate independent judgment and resourcefulness in resolving administrative issues that may arise.
• Support lawyers in the administrative management of their practices, including opening and closing files, scheduling meetings, and arranging travel and accommodations as needed.
• Provide administrative assistance with docket entries, client list updates, coordination of billings, processing expenses, and payment of invoices in accordance with firm accounting policies.
• Apply meticulous proofreading and editing skills to ensure accuracy, completeness, and appropriate formatting, spelling, and grammar in all work products.
• Serve as a liaison between lawyers and internal/external parties to provide updates on file progression and address any related matters.
• Maintain an organized and up-to-date file system, both electronically and in paper format, for client files.

What You Bring:

• Post-secondary education in legal administration or equivalent, coupled with a minimum of five years' experience in a similar role.
• Thorough knowledge of the Rules of Civil Procedure, Federal Court Rules, and court practices and procedures.
• Proficiency in Aderant or similar legal-specific billing technology, with a solid understanding of the billing lifecycle and processing expenses and invoices.
• Excellent organizational and communication skills, both verbal and written, enabling effective interaction with clients and colleagues at all levels.
• Proactive problem-solving mindset, actively seeking opportunities to improve the efficiency of legal practices.
• Service-oriented, adaptable, and dependable, demonstrating professionalism, confidentiality, and discretion in all tasks.
• A collaborative team player with a positive attitude and willingness to take initiative in addressing challenges.
• Proficient in Microsoft Office applications.